Colorado Open Records Act (CORA)
The Colorado Open Records Act statute gives citizens broad access to government records. As a municipality in Colorado, the Town of Ault is subject to CORA laws. Specific exceptions set forth in this act do exist. For that reason, the law authorizes and requires that some types of records remain confidential or privileged and may be withheld or redacted.
Public records that are available for request or inspection under the Colorado Open Records Act must be requested by the completion of the Town public record request form. The law is applicable to providing public records or documents already in existence. The Town is not obligated to create a new record in response to a records request nor obligated to answer questions. The Town is not subject to the Freedom of Information Act, (FOIA) as this applies to federal government records.
Town Clerk is the official custodian of Town records
As the official custodian, the Town Clerk is responsible for maintaining all historical, administrative, operational and legal documents for the Town. As the records custodian, the intent is the protection of the integrity of the record and to hold the record in trust for all citizens with full disclosure and transparency. Additionally, the custodian has an obligation to provide prompt and equitable service to those requesting access to public records.
Who needs to complete a CORA request?
If you are seeking records related to permits, certificates of occupancy, building or fire code violations, site plans, ILC’s or environmental assessments reporting, a public records request form is required.
How to request a record
To request records, fill out the Information Request Form listed below and you may either email firstname.lastname@example.org a scanned copy or visit the Town Hall during business hours. The Clerk’s office is the facilitator for public records requests and coordinates responses from multiple departments within the Town. Requests must be specific to documents requested as well as the dates covered by the request. Requests that are broad in scope or general in nature may result in a delay.
Record requests are normally completed within three business days, beginning the first business day after the request was received. This initial three-day period may be extended by an additional seven business days in extenuating circumstances. Public record requests are completed electronically unless otherwise determined.